FINANCE PROJECT MANAGER

I.Job Description

1.    Initial Planning & Preparation

• Identifying needs & priorities by relevant stakeholders within VAS, the project scope, timelines, milestones, and resource allocation.
•  Searching for and coordinating the negotiation process with potential vendor
• Developing and finetuning of the detailed business proposal including funding and manpower requirements for approval.
• Coordinating the finalization and signing of contractual documents with relevant stakeholders within VAS and the selected vendor(s).
• Building a project team with the correct mix of resources both internal and external, that supports the project’s success

2.    System Design and Configuration

• Coordinating and overseeing the project activities, progress to ensure compatibility, data configuration, migration, and system interoperability as outlined in the Project objectives.
• Coordinating the testing, validation, and user acceptance phases to ensure system functionality meets the Project requirements. 

3.  Change Management

• Working with the key business leaders to ensure there are change management strategies in place to support successful adoption of the new systems
•  Ensuring appropriate resourcing from within affected functions
• Developing a Change Impact Assessment to ensure all aspects of change have been recognised
• Defining a communications and training strategy & plan
• Defining a training plan to assist staff, campuses, finance and accounting team members and relevant stakeholders to understand and use Netsuite effectively.

4.  Budget and Resource Management

• Tracking project expenditures, managing budgets, and ensuring efficient resource allocation throughout the project lifecycle.
• Evaluating vendor proposals, negotiating contracts, and monitoring vendor performance to ensure deliverables meet quality standards. 

5. Quality Assurance and Risk Management:

• Establishing quality assurance processes to verify deliverables and adherence to project specifications.
• Identifying project risks, assessing potential impacts, and implementing risk mitigation plans to minimize disruptions. 

6.  Stakeholder Management & Reporting:

• Collaborating closely with all relevant stakeholders / project team members and external vendors to align project goals with organizational objectives.
• Managing stakeholder expectations by providing regular updates, addressing concerns, and facilitating feedback sessions.
• Preparing regular progress reports, executive summaries, and presentations for project stakeholders and leadership.
• Maintaining comprehensive project documentation, including meeting minutes, action items, and project artifacts. 

7.    Training and Ongoing Support 

• Responsible for the development and delivery of training programme to relevant stakeholders, users and maintaining such training and support to help them effectively integrate the system into their daily work & teaching practices.

II.Requirements

• Minimum bachelor’s degree in IT related or educational field 
• Bachelor’s Degree in Information Technology, Computer Science, Business Administration, Project Management or a related field. This should be combined with a strong accounting and finance knowledge or experience
• Proven experience (3+ years) managing complex IT projects, ideally involving ERP system such as Oracle, SAP or Netsuite.
• Excellent leadership, communication, and interpersonal skills with the ability to influence stakeholders and build collaborative relationships.
• Demonstrated ability to prioritize tasks, manage multiple priorities, and thrive in a dynamic, fast-paced environment
• Able to commit to a one-year full time contract.

III.Benefits:

• Compulsory Insurance (HI, SI, UI) and Personal Tax are covered by VAS.
• 13th monthly salary and KPIs bonus
• Lunch at school, Tet gift, ….
• Staff will get 100% discount of tuition for 2 children (other fees such as meal fee, school bus fee, expenses for textbooks, uniforms, extra curricula activities, entrance test fee,… are still applied as stipulated)
•  Annual Company trip, Team building
• Working in professional environment

IV.How to apply:

• Online: ungtuyen.vas.edu.vn 
• Send your resume to: HR Division – Vietnam Australia International School, Address:  594 Ba Tháng Hai Street, Ward 14, District 10, Ho Chi Minh City
• Send your resume via email: tuyendung.vas@vas.edu.vn 
• Facebook group: tuyendungtruongvietuc

V. Contact:

• HR Division – Vietnam Australia International School
• Floor 1, Block 3, Vietnam Australia International School, Address:  594 Ba Tháng Hai Street, Ward 14, District 10, Ho Chi Minh City