SLMS PROJECT MANAGER

I.Job Description

1.    Initial Planning & Preparation

• Identifying needs & priorities by relevant stakeholders within VAS, the project scope, timelines, milestones, and resource allocation.
•  Searching for and coordinating the negotiation process with potential vendor
• Developing and finetuning of the detailed business proposal including funding and manpower requirements for approval
• Coordinating the finalization and signing of contractual documents with relevant stakeholders within VAS and the selected vendor(s).
•  Building a project team with the correct mix of resources both internal and external, that supports the project’s success

2.    System Design and Configuration

• Coordinating and overseeing the project activities, progress to ensure compatibility, data configuration, migration, and system interoperability as outlined in the Project objectives.
• Coordinating the testing, validation, and user acceptance phases to ensure system functionality meets the Project requirements. 

3.  Change Management

• Working with the key business leaders (focused on the Academics team) to ensure there are change management strategies in place to support successful adoption of the new systems
• Ensuring appropriate resourcing from within affected functions
• Developing a Change Impact Assessment to ensure all aspects of change have been recognised
• Defining a communications and training strategy & plan
• Defining a training plan to assist faculty members, administrators, students, parents and staff in utilizing the integrated SIS-LMS effectively.

4.  Budget and Resource Management

• Tracking project expenditures, managing budgets, and ensuring efficient resource allocation throughout the project lifecycle.
• Evaluating vendor proposals, negotiating contracts, and monitoring vendor performance to ensure deliverables meet quality standards. 

5. Quality Assurance and Risk Management:

• Establishing quality assurance processes to verify deliverables and adherence to project specifications.
• Identifying project risks, assessing potential impacts, and implementing risk mitigation plans to minimize disruptions. 

6.  Stakeholder Management & Reporting:

• Collaborating closely with all relevant stakeholders / project team members and external vendors to align project goals with organizational objectives.
• Managing stakeholder expectations by providing regular updates, addressing concerns, and facilitating feedback sessions.
• Preparing regular progress reports, executive summaries, and presentations for project stakeholders and leadership.
• Maintaining comprehensive project documentation, including meeting minutes, action items, and project artifacts. 

7.    Training and Ongoing Support 

• Responsible for the development and delivery of training programme to relevant stakeholders, users and maintaining such training and support to help them effectively integrate the system into their daily work & teaching practices.

KPIs (Key Performance Indicators):

1. Timely implementation of the project: as per the milestones approved in the Project Plan
2. System efficiency & performance (reliable, automated, user-friendly, speedy, consistent, error-free) 
3. User satisfaction (satisfaction of administrators, teachers, students and parents, contribution to retaining teachers, parents & students)
4. System maintenance and innovation (ongoing efficiency, continuous improvements, readiness for further updates and innovations)
5. Analytics based reporting (data-driven, quality and accuracy of data, multi-level reporting, ability to support decision making) 
6. Training effectiveness and support (readiness ad fluency of users, adoption rate, digital transformation mindset & culture)
7. Security & privacy (the system is secured with proper security solution, clear allocation of access rights, backup data storage, mobile security, data encryption, etc.)
8. Alignment with VAS-wide ERP (level of integration, interfacing and compliance with other VAS’s ERP platforms)
9. Alignment with MOET/DOET (level of integration, interfacing and compliance with MOET/DOET reporting platforms and database)

II.Requirements

1. Bachelor’s Degree in Information Technology, Computer Science, Business Administration, Project Management or a related field and strong knowledge of project management methodologies.
2. Proven experience (3+ years) managing complex IT projects, ideally involving SIS and LMS implementations in educational settings.
3. Excellent leadership, communication, and interpersonal skills with the ability to influence stakeholders and build collaborative relationships.
4. Demonstrated ability to prioritize tasks, manage multiple priorities, and thrive in a dynamic, fast-paced environment.
5. Able to commit to a minimum 2-year full time contract.

III.Benefits:

• Compulsory Insurance (HI, SI, UI) and Personal Tax are covered by VAS.
• 13th monthly salary and KPIs bonus
• Lunch at school, Tet gift, ….
• Staff will get 100% discount of tuition for 2 children (other fees such as meal fee, school bus fee, expenses for textbooks, uniforms, extra curricula activities, entrance test fee,… are still applied as stipulated)
•  Annual Company trip, Team building
• Working in professional environment

IV.How to apply:

• Online: ungtuyen.vas.edu.vn 
• Send your resume to: HR Division – Vietnam Australia International School, Address:  594 Ba Tháng Hai Street, Ward 14, District 10, Ho Chi Minh City
• Send your resume via email: tuyendung.vas@vas.edu.vn 
• Facebook group: tuyendungtruongvietuc

V. Contact:

• HR Division – Vietnam Australia International School
• Floor 1, Block 3, Vietnam Australia International School, Address:  594 Ba Tháng Hai Street, Ward 14, District 10, Ho Chi Minh City